Reservation, Cancellation & Refund Policy
Effective Date: August 1, 2026
This Reservation, Cancellation & Refund Policy forms part of the Booking Agreement between the traveler ("Traveler," "you," or "your") and Earth Is A Lover LLC, doing business as Chosen Family Travel ("Chosen Family Travel," "we," "us," or "our"). By making a reservation, you acknowledge that you have read and agree to this Policy.
Our goal is to be transparent and fair. Because we operate intentionally small-group experiences, every reservation represents a meaningful commitment for both our travelers and our business.
1. Reserving Your Spot
A $500 USD deposit per traveler is required to reserve your place on the Sapphic Buenos Aires Experience 2026.
Your deposit:
reserves your place on the trip;
is applied toward your total trip price; and
allows Chosen Family Travel to begin planning the experience and making preliminary arrangements.
Your deposit is fully refundable for 72 hours after booking. After 72 hours, the deposit becomes non-refundable if you voluntarily cancel your reservation, subject to the terms of this Policy.
Your reservation remains pending until Chosen Family Travel confirms that the trip will operate.
2. Trip Confirmation
The Sapphic Buenos Aires Pride Experience 2026 requires a minimum of six (6) travelers to operate.
Once Chosen Family Travel has received deposits from six (6) travelers, we will notify booked Travelers in writing that the minimum reservation threshold has been reached and request payment of the remaining $1,500 balance. The remaining balance will be due within seven (7) days of that notice. Regardless of when the minimum reservation threshold is reached, all outstanding balances must be paid no later than October 16, 2026.
The trip will be confirmed as soon as six (6) travelers have completed full payment. Chosen Family Travel will notify all Travelers in writing no later than October 23, 2026, whether the trip has been confirmed.
Once you receive written Trip Confirmation:
your reservation becomes confirmed; and
you may purchase airfare and make other travel arrangements.
Until you receive written Trip Confirmation, we strongly recommend that you do not purchase non-refundable airfare or other non-refundable travel arrangements.
3. If Chosen Family Travel Cannot Operate the Trip
If Chosen Family Travel does not confirm the trip by October 23, 2026, you will receive a full refund of all amounts paid to Chosen Family Travel, including your deposit.
When offered, a Traveler may voluntarily choose to apply the amount paid to another Chosen Family Travel trip. A Traveler will never be required to accept a credit instead of an available refund.
Refunds will generally be processed within fourteen (14) business days using the original payment method whenever reasonably possible.
Chosen Family Travel cannot reimburse expenses paid directly to third parties, including airfare, accommodations, travel insurance, visas, passports, or other independent travel arrangements.
4. If You Cancel Before Trip Confirmation
If you decide to cancel your reservation before receiving written Trip Confirmation, you may cancel at any time by notifying Chosen Family Travel in writing.
If you cancel within 72 hours after booking, your $500 deposit will be fully refunded.
If you cancel more than 72 hours after booking, because your reservation has held one of a limited number of spaces and planning has begun, the $500 deposit is non-refundable.
Any additional amounts you have paid beyond the deposit will be refunded.
5. If You Cancel After Trip Confirmation
After Chosen Family Travel issues written Trip Confirmation, Chosen Family Travel begins making non-refundable financial commitments on behalf of the group.
If you cancel after receiving written Trip Confirmation:
the $500 deposit remains non-refundable; and
all additional payments made toward the trip are non-refundable, except where Chosen Family Travel is able to recover funds from suppliers or fill your reserved space with another traveler.
If Chosen Family Travel is able to recover prepaid costs from suppliers or fill your reserved space with another Traveler, we may issue a partial refund. Any refund will be based on the costs actually recovered and is not guaranteed.
6. If Chosen Family Travel Must Cancel or Significantly Modify the Trip
Although we make every reasonable effort to operate each departure as planned, circumstances beyond our control may occasionally require us to cancel or significantly modify a trip.
Examples include, but are not limited to:
natural disasters;
severe weather;
civil unrest;
government travel restrictions;
public health emergencies;
supplier failures;
safety concerns; or
other circumstances beyond our reasonable control.
If Chosen Family Travel cancels the trip before departure for reasons other than a traveler's breach of the Booking Agreement, travelers will receive a refund of all amounts paid directly to Chosen Family Travel for the canceled services.
Chosen Family Travel's liability is limited to the amounts paid directly to Chosen Family Travel. We are not responsible for expenses paid to third parties.
7. No-Shows and Early Departure
No refunds will be provided for:
failure to arrive for the trip;
missed flights or other transportation;
unused accommodations;
unused meals or activities;
voluntary withdrawal after the trip has begun; or
early departure from the trip.
8. Travel Insurance
We strongly recommend purchasing comprehensive travel insurance shortly after making your reservation.
Travel insurance may provide coverage for cancellation, trip interruption, medical emergencies, baggage loss, and other unforeseen events, depending on the policy purchased.
Travelers are responsible for selecting insurance appropriate to their individual needs.
9. Refund Processing
Approved refunds will generally be processed within fourteen (14) business days after the refund amount has been determined.
Actual processing times may vary depending on your financial institution or payment provider.
Questions
Questions regarding this Reservation, Cancellation & Refund Policy may be directed to:
Earth Is A Lover LLC
Doing Business As Chosen Family Travel
Email:hello@chosenfamilytravel.com
Traveler Acknowledgment and Electronic Acceptance
The Traveler’s contact information, order details, and electronic acceptance will be collected and recorded through the booking checkout.
By checking the required acceptance box and submitting the booking, the Traveler acknowledges that they have had the opportunity to review and agree to the Chosen Family Travel Booking Terms & Conditions and Cancellation & Refund Policy provided on the booking page, intends to provide an electronic signature, and agrees to conduct the transaction electronically.
The Traveler further acknowledges that they:
have reviewed the trip description, inclusions, exclusions, and payment schedule;
understand that a $500 deposit reserves a place but does not guarantee that the minimum group size has been reached or that the trip has been confirmed;
understand that the deposit is fully refundable for 72 hours after booking and becomes non-refundable after that period if the Traveler voluntarily cancels, subject to the Cancellation & Refund Policy;
understand that the trip requires a minimum of six (6) fully paid Travelers to be confirmed;
understand that they should not purchase non-refundable airfare or other independent travel arrangements before receiving written Trip Confirmation;
agree to comply with the Community Conduct requirements;
understand that international travel involves inherent risks; and
have had an opportunity to ask questions before making payment.
Last Updated: September 5, 2026